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Systems® Accounting Software
Accounting Software over 25 years strong
You're looking for a
system that is flexible, portable, and easy to customize. One
that's easy to learn and use. And one that meets your needs and
expectations now and in the future. Hundreds of thousands
of businesses and nonprofit organizations have faced that challenge and found that there is
one answer to everything on their wish list: OPEN SYSTEMS®
Accounting Software (OSAS®).
Written in Business Basic utilizing Pro/5 and Visual Pro/5
from BASIS International Ltd., OSAS® is available in a variety of
operating systems including single-user, network and
client/server versions. OSAS® Version 6.1 operates on Windows,
Novell, UNIX, Linux, Sun Solaris, UnixWare, and AIX systems and
can be installed on most popular networks.
Open Systems, Inc. will continue to enhance the OSAS® product
to keep it a viable alternative in the accounting software
marketplace. This will include continued support for UNIX,
Linux, Novell and Windows.
OSAS® C/S is a high performance, cost effective client/server
solution that provides platform flexibility and a wide array of
capabilities. Gain access to your data by mixing and matching
UNIX, Linux, and Windows clients and servers. You'll have
unlimited interoperability between character and
Graphical/Windows (GUI) interfaces. Because vital business
information is quickly available to a wide variety of corporate
users, you can successfully leverage your valuable data to stay
Resource Manager is required with
all OPEN SYSTEMS Accounting Software (OSAS®) applications. It provides you
with simple, trouble-free installation and integrations. Resource Manager
includes general system services and utilities that help eliminate the need
for entering intricate operating system commands, thus reducing the chance
of error and saving you time.
You can keep everyday operations running smoothly with Resource Manager utilities. You'll be able to use Workstation Configuration Maintenance to define system devices, set up screen colors and function keys, and establish defaults for each workstation--all to your specific needs. You determine how to track company information with Company Setup. This includes maintenance of critical information by company and for multiple companies, creating and converting data files, setting up access codes for data security, and tailoring your menus.
The Executive Information Summary capabilities of Resource Manger give you the ability to consolidate, calculate, and display summary information based on data from other OSAS® applications. You can quickly pull facts from any of these applications or vertical software modules. Compare information across departments, companies, years, quarters, days, or even hours and minutes.
Resource Manager also offers a print management tool for OSAS® called Print Manager. It lets you save your reports to a file and print them later, giving you a complete report library. You can also keep track of where users are in the system and the last menu option they used, especially during posting and backup procedures.
How much money is coming in? How
much is going out? Where do financials stand today? You need to know these
things about your business on a day-to-day basis. OPEN SYSTEMS Accounting
Software (OSAS®) General Ledger application is the center of your accounting
systems. Entries from other applications flow into General Ledger, allowing
you to maintain your journal, log recurring entries, generate audit trails, and
create custom financial statements and reports for up-to-date results on
your company's activities.
You determine which information you want as
well as when and how you want it. General Ledger provides sample financial statements and reports. You can personalize these reports to suit your unique
informational needs. Storing data for multiple companies in separate files allows you to view and compare each company and its period or division side by side on your reports. With forecast budget and last-year comparison data, you can identify business performance trends and capitalize on them. The recurring entries feature saves time and data entry costs by eliminating the need to re-enter items such as depreciation each month.
A successful organization needs to
effectively manage its cash flow and customer information. OPEN SYSTEMS
Accounting Software (OSAS®) Accounts Receivable application helps you handle
these tasks by tracking every aspect of your receivables in a timely manner.
This vital management information reported just the way you need gives you
the power to improve the inflow of cash and capitalize on sales trends.
You'll be able to assess your financial position by producing timely reports. Identify your best customers and stay on top of sales trends. Evaluate your cash discount program, and spot
delinquent accounts early.
Data entry is efficient and flexible with horizontal transaction entry functions and quick-entry tables. You'll also save time with online invoicing and information windows.
Your customers will appreciate the professional-looking statements and invoices. And if they call with questions on their account, you'll be ready to help out. You can quickly view detailed customer information and payment history.
You need to make sound cash
management decisions about which bills to pay and when to pay them. You need
to know who gives the best discounts and which vendors you buy from most
often. OPEN SYSTEMS Accounting Software (OSAS®) Accounts Payable application
help you to track your obligations to suppliers and to control your cash
flow. It's also your key to paying bills, printing checks, and monitoring
the distribution of your expenses.
It's easy to keep your accounts up to date and take advantage of available cash discounts with user-defined terms, aging periods, and cutoff dates. Assess your financial position by producing timely reports. You'll save time and money with the ability to quickly review outstanding payments by vendor and select which payments to hold or release. You can pay all invoices, prepay
invoices or split invoices for payment.
Improve you efficiency with quick entry and defaults on headers. They allow you to set up fields and header screens so that you can skip over fields and default the values as you choose.
There is more to processing
payroll than printing checks. You need to maintain detailed records with
clear audit trails, track sick and vacation days, keep up to date with tax
law changes, and meet government reporting requirements. OPEN SYSTEMS
Accounting Software (OSAS®) Payroll application can handle it all. It also
enables you to analyze payroll expenses and employee productivity, as well
as control costs and review expense distribution.
You can produce detailed reports to help you plan and generate a budget. Manage your expenses efficiently by tracking FUTA, SUI, Medicare, and Social Security, as well as earnings by department. You decide whether to calculate scheduled deductions as a fixed amount, a percentage of gross pay, an hourly rate, or a declining balance.
You can easily produce
W-2s-printed on forms, mailers, or stored on magnetic media to meet federal requirements. When you subscribe to the Open Systems Continuous Enhancement Subscription Program for Payroll with State Tax Option, you'll receive updates to federal and state income tax tables.
It's payday. Are your employees
spending their day watching the clock and worrying about getting their
paychecks to the bank on time? Does the lunch hour get stretched because
they're waiting in the bank line? Direct Deposit, a Payroll companion module
from OPEN SYSTEMS Accounting Software (OSAS®), makes life a whole lot easier.
It will give your employees another added benefit: peace of mind. They'll know that their
paychecks will be deposited directly to their bank account in a timely
consistent fashion. And, you'll get
more productivity on payday.
Employees no longer need to run to the bank to deposit their paychecks. It's handled quickly and efficiently through Payroll; even manual checks can be direct deposited. As a result, you'll see better productivity since employees will be able
to focus on their job on payday; no worrying about getting to the bank over the lunch
hour and no hassling you about when checks are coming.
You can give employees the choice of whether or not to participate. They can also choose to have a portion of their pay deposited to their accounts and receive the remainder as a live check, and they may elect to split deposit amounts between six different bank accounts in up to six different banks.
You want to make the most of your
company's money. The OPEN SYSTEM Accounting Software (OSAS®) Bank
Reconciliation application helps you do just that by streamlining and
improving the reconciliation of bank statements with general ledger bank
accounts. Bank Reconciliation makes important updates to OSAS® General Ledger
and receives timely entries from the other applications. You'll know which
checks have cleared, which items are outstanding, which bank accounts
contain what amounts, and exactly where your money is.
Improve the process of reconciling bank statements with General Ledger transaction. You'll have accurate information on which funds are available. Find errors and record differences between your books and the bank easily. You'll have the flexibility to post adjustments such as finance charges, service charges, and interest income to any general ledger period. When you're reconciling, you can display a running balance of adjustments and offsetting entries for quick review
Bank Reconciliation you'll be able to use accurate information about your resources to make the best decisions about day-to-day business operations. You can use the OSAS® GENERAL Report Writer application to help make the most of Bank Reconciliation information. Create custom reports and transfer data to productivity tools such as word processors, spreadsheets, and database managers.
Generate timely, meaningful
reports quickly and easily with this powerful OPEN SYSTEMS Accounting
Software (OSAS®) report-writing system. You can perform sort, select, format,
subtotal, and process control functions by using keywords, the building
blocks that enable GENERAL Report Writer to create sophisticated reports.
With full access to all your data files, GENERAL Report Writer can help you
sort and analyze your information in almost unlimited ways.
You'll be able to gain control of your data to assess and analyze all aspects of your business. Combine and sort information from any of your OSAS® applications into unique reports and compare the information.
Quickly access information with the LIST and PROMPT modes. You can create an instant report with LIST and highlight any file names, field names, or keywords using full-screen pick and point; your report is printed or displayed
immediately. Use the PROMPT mode to easily recall, modify, or copy reports.
Built-in flexibility allows you to easily create custom
reports and define your own formats using custom headers and footers. Add any number of data fields in any order and sort on any field or combination of fields. You can also adjust field spacing, stack multiple lines of output, or adjust page dimensions.
You need to analyze the tax and
cash-flow implications of assets before you acquire them. Once you have
them, you need to track their valuation and depreciation. You can do that
with OPEN SYSTEMS Accounting Software (OSAS®) Fixed Assets application. It
will help you make wise decisions about when to buy, when to lease, and how
to manage your capital for maximum return. You'll also have the full range
of financial and management reports you need to manage your investments and
meet tax reporting requirements.
Forecasting tools help you evaluate leases, amortize loans, and experiment with depreciation strategies before you make a capital commitment. You can keep an eye on your depreciation options with four depreciation books that let you track four sets of depreciation information. And, you can retire assets at any time. Track the difference between estimated depreciable and actual service life, and calculate the cost or proceeds from the retirement of an asset.
Assets will enable you to stay up to date with tax law changes. Fixed Assets provides a set of IRS-supplied depreciation tables and supports MACRS, ACRS, straight-line, sum-of-the-year digits, and declining balance recovery methods. Flexible tables help you make changes easily to stay current with tax laws. You'll also be able to satisfy government reporting requirements easily; Fixed Assets puts
all of the information you need right at your fingertips.
What do we have in stock? Where is
it located? How much is it worth? You need the answers to these questions in
order to manage your inventory effectively. OPEN SYSTEMS Accounting Software
(OSAS®) Inventory application gives you the timely and accurate information
you need to make sound purchasing and sales decisions. You can track every
aspect of your inventory, helping you make a positive impact on your bottom
You can closely monitor inventory movements by tracking detailed inventory history; then, use the Inventory Movement Report to identify your best products and to understand their purchase/sales cycles. You can even spot seasonal demand patterns. The Valuation Report summarizes the value of the items you have on hand and the profit on items sold during the year.
You'll have information at your fingertips to help you satisfy the customer. You can provide them with accurate and timely information by accessing on-hand inventory quantities. Receipts are posted online, so they're always available to sell. When tracking an order, you will be able to quickly access detailed descriptions for each item. You'll know at a glance the items in use, committed, and on order. You'll even be able to recommend alternative item options.
The success of your organization depends on keeping customers happy. You need to promptly fill their orders
and answer their questions. You need to be able to handle picking, packing,
shipping and tracking. The OPEN SYSTEMS Accounting Software (OSAS®) Sales
Order application gives you the means to do that. You'll also benefit form
efficient billing and cash receipts management.
You'll keep your customers happy by filling their orders promptly and you won't lose track of commitments you made or terms you agreed upon. Backorder information is right at your fingertips. You know exactly what's backordered and when it will ship.
Make an entry once and the system will produce a packing slip, an invoice, and a backorder if needed. And with the
recurring orders feature, you'll never have to re-enter standing orders or scheduled shipment orders. System defaults and quick entry make transaction entry fast and efficient.
It's important to keep a watchful
eye on the goods and services your company receives. OPEN SYSTEMS Accounting
Software (OSAS®) Purchase Order application gives you the power to take
complete control of purchase order processing, from the moment you decide to
buy through the time the purchase is fully received and invoiced. When you
add Purchase Order to Accounts Payable, you can specify and confirm every
aspect of orders you place with your vendors--every step of the way.
You detect shortages and incorrect invoices so that you only pay for the items you've
received, and you pay for those items only once. You can specify, confirm, and
track every detail of an order you place with a vendor. You can indicate how you would like your goods shipped. You can confirm when, how many, and how much. And most importantly, you can track your original order
until it's complete.
You'll be able to return goods to vendors and change existing purchase orders. You can also enter multiple
receipts of goods and invoices for each line item until the order is filled. With horizontal line entry, a single keystroke lets you
revisit header fields and transaction totals. You can add, change, delete, and view line items.
Staying on top of all of your job
always easy. There are overhead costs to keep track of, bids to prepare, and
revenues to record. OPEN SYSTEMS Accounting Software (OSAS®) Job Cost
application can help you stay informed and organized. You'll get all the
information you need to maintain profitability by calculating variances
between actual and estimated costs and revenues.
You'll know the status of a job, how much it's estimated to cost, what it actually costs, the billing status, and the gross profit. You can adjust estimated or actual period-to-date, month-to-date, or job-to-date costs. The costs
may include labor dollars, material or
equipment costs, overhead, and miscellaneous expenses.
You can produce timely reports that help you analyze costs more
closely and you'll bid
accurately on future jobs because you'll have all the details of similar jobs you've done in the past. You can also determine which jobs and contracts are completed at a glance by producing an up-to-date job list.
The OPEN SYSTEMS Accounting
Software ODBC Kit opens the door to a world of possibilities. An Open
Database Connectivity (ODBC) tool, the ODBC Kit allows you to access
centralized OSAS® data through Microsoft tools such as Access and Excel as
well as hundreds of other popular ODBC-compliant packages. You'll also
receive the key OSAS® management productivity reports for all OSAS®
applications in an Excel format. You'll be able to produce graphical images
(pie charts, bar graphs, pictures and other images) live from your OSAS®
The ODBC Kit includes several examples for Microsoft Excel, Microsoft Access, and Crystal Reports. In addition, you receive PivotTables in Excel for all OSAS® applications running on your system.
Much of the success of your
manufacturing organization depends on your ability to supply existing customers
and attract new customers with the right products at the right time for the
right price. OPEN SYSTEMS Accounting Software (OSAS®) Bill of
Materials/Kitting application can help you do just that. Designed for the
smaller manufacturing organization, Bill of Materials/Kitting lets you build
assemblies with up to ten levels, define assemblies for kits, and specify
source warehouses on a component by component basis.
Increase the number of options you can offer by utilizing the Bill of Materials/Kitting component information. It gives you the ability to mix and match related assemblies into a single kit. Easily determine whether you have enough stock to assemble an order, or use the "available to build" function to determine how many of any given item you can build. It's easy to review a bill of material or print a list of all components required for a particular assembly.
Improve your bidding success. You can quickly access the cost of assemblies and then use the History Report to compare anticipated costs with the actual costs associated with similar assemblies. You'll also improve accuracy and save time.
Easy to use, easy to modify: OSAS®
Web B2B gives you an Internet interface to your OPEN SYSTEMS Accounting
Software (OSAS®) data. Your customers
can access sales, receivables, and
inventory information through the Internet, saving both you and the customer
time. You control the
information presented, including which companies can be accessed, which
items will be available over the internet, etc. Sales Order Entry is part of
OSAS® Web B2B as well as inquiry screens from Inventory, Accounts Receivable,
and Sales Order.
OSAS® Web B2B allows you to set up passwords for each of your customers that determine which functions the customer has access to. You can also decide which of your companies can be accessed through the Internet. All you need to do is enter a default location for quantities and pricing and a default batch ID.
Creating your OSAS® Web B2B home page is easy. The information entered when you set up your Internet companies is used to create an HTML page called OSASWEB.HTM. OSAS® Web B2B will create this file and place it into the document directory of your web server. Another function moves the components needed for OSAS® Web B2B onto your web server. After these components are installed, you are ready to use OSAS® Web B2B.
Info-Alert is a powerful business tool that monitors your business data and provides automated alerts when various business conditions are met. Info-Alert serves as a "virtual employee" that attaches to your OSAS data and reviews it at scheduled intervals, reporting the information to the appropriate people.
With Info-Alert, you design a specific set of parameters. When conditions occur that meet those parameters, an alert is sent -- via email or report --
to those individuals assigned to receive the notification (employees, customers, vendors, etc.). There are many predefined alerts, including those in categories such as Accounts Receivable, Order Enter, Inventory and Purchasing. For each pre-defined alert, you can establish a set of criteria; for example, "Only review customers assigned to a specific sales representative."
Info-Alert is quick and easy to install. Once it is set-up, Info-Alert will run unattended, reviewing your data for information you have requested. Most other Microsoft or ODBC-compliant databases in your office can easily be connected and mapped to Info-Alert to allow you to generate alerts based on your company specific data. Info-Alert can also be configured to send dunning letters to your customers, send requests to vendor for the status of late shipments, automatically update credit hold flags in your customer record and much more.
Use the following as a guideline for minimum configurations for running OSAS®
v7.0 on PRO/5 and BBj in desktop and client/server environments. The following represents minimum configurations. Using more robust
configurations such as increasing memory, increasing processor speeds, and using
multiple processors or multi-core processors will improve performance on most
systems. Such changes may also be required in networks with more than 8 users,
and when the servers and workstations much also handle other processing tasks.
OSAS® v7.0 on BBj Minimum Specifications
Desktop and Server implementations will run on that indicated platforms using
the corresponding level of Java 2 Standard Edition (J2SE). You can run either
Java Runtime (JRE) or the Java Developer's kit (JDK) packages. Windows 98SE,
Windows ME, and Windows NT Workstation 4.0 are unofficially supported by Open
Systems as client systems only. Other platforms are officially supported.
Install Type/ Component
Hard Drive Space
Windows XP/ 2003 Server/ 2000*
Windows 98/ME/ NT 4.0*
SCO Unixware/ OpenServer 6***
# CPU Speed is relative to Intel Pentium processor speed.
Some processors can achieve equivalent results with slower clock
speeds. * Requires Java 5.0 Update 4 or higher. ** Requires Java 1.4.2_07. Java 5.0 for this platform is not currently supported. *** Requires Java 1.4.2_08 or higher. **** Requires Java 1.4.2 or higher.
OSAS® v7.0 on BBx Minimum Specifications
OSAS® v7.0 on PRO/5 and Visual PRO/5 runs on the following
platforms. Windows 98SE, Windows ME, and Windows NT Workstation
4.0 are unofficially supported by Open Systems®. Other platforms
are officially supported.
Hard Drive Space
Win 98SE/ME/NT 4.0
Win NT 4.0
Linux (Kernel 2.4+ & glibc 2.1+)
SCO Open Server
SCO Unixware 7.0+
IBM AIX (RS/6000) 5.2
Sun Solaris (Intel) 2.7, 2.8
Sun Solaris (SPARC)
# CPU Speed is relative to Intel Pentium processor speed.
Some processors can achieve equivalent results with slower clock
speeds. * Will not run on host edition.
Inc. is a subsidiary of Open Systems Holdings Corp.
OPEN SYSTEMS® Accounting Software,
TRAVERSE®, OSAS®, and OSAS® Web are registered trademarks of
Open Systems Holdings Corp. BBx®, BBxPROGRESSION/4®,
PRO/5® and Visual PRO/5®, BBj® are registered trademarks of
BASIS International Ltd.
Windows®, Windows NT®, and Microsoft® Access are either
registered trademarks or trademarks of
in the United States and/or other
countries. All other trademarks are the property of their
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